Job Title: Human Resource/Talent Specialist

Department: Human Resources

Reports to: Director, Human Resources

Location: Remote

Employment Type: Full-time

Salary Range: $52,000 - $60,000

Band: Level 3

Position Summary:

The National Society of Black Engineers World Headquarters (NSBE WHQ) is seeking a detail-oriented proactive Human Resources and Talent Specialist to join our team. This role is essential to supporting the organization’s talent management initiatives, including full-cycle recruitment for NSBE WHQ and the National Society of Black Engineers Summer Engineering Experience for Kids (NSBE SEEK) program, onboarding new hires, and facilitating HR Processes that contribute to a positive and inclusive work culture. The ideal candidate will have experience in HR functions, be passionate about NSBE’s mission, and bring innovative ideas to enhance our talent strategy. This role will work closely with department heads and report to the Director of Human Resources.

Duties and Responsibilities:

Talent Acquisition & Recruitment:

• Manage the full-cycle recruitment process, including job posting, sourcing, screening, scheduling interviews, and onboarding.
• Collaborate with hiring managers to understand role requirements and create effective job descriptions.
• Develop and implement recruitment strategies that attract a diverse pool of qualified candidates, utilizing platforms like SEEK, LinkedIn, and industry networks.
• Track and report on recruiting metrics to improve efficiency and effectiveness. Collaborate with Program Managers to recruit and onboard seasonal staff for the NSBE SEEK summer program.

Onboarding & Offboarding:

• Oversee the onboarding process using ADP, ensuring new hires have a seamless and engaging experience.
• Prepare and manage onboarding documents, including offer letters, I-9 verification, and benefits enrollment.
• Conduct new hire orientations and serve as a resource for questions related to HR policies and procedures.
• Coordinate the onboarding and offboarding process with the IT Team, including exit interviews and the return of company property.

Employee Relations & Compliance:

• Ensure HR policies and procedures are understood and followed by all employees.
• Serve as the first point of contact for employee inquiries regarding HR policies, benefits, and programs.
• Maintain employee files and ensure compliance with federal, state, and organizational requirements.

HR Compliance & Administration:

• Maintain accurate and up-to-date employee records, ensuring compliance with federal, state, and local laws.
• Support HR audits and assist in the preparation of reports related to HR functions and metrics.
• Stay current on HR trends and best practices to ensure compliance and enhance HR operations.
• Assist in benefits administration, including open enrollment and employee inquiries.

NSBE Summer Engineering Experience for Kids (SEEK) Collaboration:

• Work closely with the NSBE SEEK program team to provide HR support in recruitment, onboarding, and compliance for SEEK staff.
• Oversee the onboarding of seasonal staff for NSBE SEEK, ensuring a smooth process and training completion.
• Assist in the management of NSBE SEEK staff payroll and HR-related activities during the program.

Payroll Administration:

• Process bi-weekly payroll using ADP, ensuring accuracy and compliance with payroll regulations.
• Manage payroll changes, including new hires, terminations, and salary adjustments
• Address and resolve payroll-related inquiries and discrepancies in a timely manner.
• Run reports as needed for Finance and Accounting and for HR audits.

HR Systems & Reporting:

• Utilize ADP to manage employee records, payroll updates, and benefits administration.
• Support HR reporting and audits as needed by maintaining accurate employee data and documentation.
• Assist in generating reports and tracking key HR metrics related to recruitment, onboarding, and employee satisfaction.

Additional Duties and Responsibilities:

• Experience working with non-profit organizations or educational programs is a plus.
• Previous involvement in recruitment and onboarding processes, particularly for seasonal or program-based roles like SEEK, is highly desired.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2-4 years of experience in human resources, with a focus on recruitment, onboarding, and payroll administration.
• Familiarity with HRIS and payroll systems, preferably ADP, and proficiency in Microsoft Office Suite.
• Strong understanding of HR compliance, labor laws, and best practices.
• Exceptional interpersonal and communication skills, with a high degree of professionalism and confidentiality.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously.
• Passion for NSBE’s mission to increase the number of Black Engineers who excel academically, succeed professionally, and positively impact the community.
• Experience working in a non-profit environment or educational programs.
• Familiarity with seasonal hiring and large-scale recruitment efforts for programs like SEEK.
• HR certification (PHR, SHRM-CP, or equivalent) is a plus.

Job Description Disclaimer

NSBE is an equal opportunity employer committed to diversity, inclusion, and equity in the workplace. We encourage individuals of all backgrounds to apply.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk. The employee must regularly lift and/or move up to 10 pounds.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BENEFITS (for FT positions only):

Full-time employees are eligible for company benefits, including the option to work remotely, vacation and personal time off, 100% company-paid medical, dental, vision, short-term and long-term disability, life insurance benefits, eleven paid holidays, a 401(k) plan that matches up to 4%, and much more.

TRAVEL:

Travel is required for the Annual National Convention, Fall Regional Conferences, National Transition and Leadership Conferences, SEEK Camp Sites. Occasional travel to other conferences, chapters, and other industry- related events may be required and assigned by management.

LIMITATIONS AND DISCLAIMER:

The above position description is meant to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job- related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills, and/ or abilities. To perform this position successfully, the employee must possess the abilities or aptitudes to perform each duty.